Position: Reporting Assistant

Job Location: Marib (City) at the HA office.

Duration of Assignment: 12 months (Jan -December 2024)

Report to: Activities coordinators/Snr. officers./Project Managers

Deadline: 

This position is open to internal applicants only. Applicants must be legally present in Marib at the time of application, recruitment, and hiring unless HA makes an online interview.

Background

Human Access for Partnership and Development (HUMAN ACCESS) is a non-governmental, independent, non-profit, humanitarian, developmental, charitable, voluntary, and community-based organization. It was established in March 1990 by an elite of volunteers and social personalities as a voluntary non-governmental organization that implements its programs, projects, and services according to periodic plans, a deliberate and renewed strategy, and a method of work based on the scientific methodology to be an effective link between donors and beneficiaries. Human Access is UNHCR’s implementing partner in Marib and other cities. HUMAN ACCESS is characterized by a strong and renewed relationship with development partners at home and abroad, and it has joint efforts with official and popular authorities. It is also distinguished by a tangible presence in many charitable and humanitarian events and activities. During its period of operation, which extends for about three decades, the association obtained several memberships in various organizations and bodies.

The association is a member of the Department of Public Information for the Non-Governmental Organizations of the United Nations (DPI-NGO), a member of the Arab Union for Voluntary Work, and an active and accredited partner to various international organizations, the most important of which are the World Food Program (WFP), the United Nations Population Fund (UNFPA), the World Health Organization (WHO), the United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA), and the United Nations High Commissioner for Refugees (UNHCR).

HUMAN ACCESS has also obtained membership in many local, Arab and international organizations and networks working in various fields of volunteer and humanitarian work. It in addition obtained the international quality certificate ISO 9001: 2008 as a culmination of its institutional work.

 This project is for IDPs and entitled: Provision of Essential Protection Assitance, Community Services, Shelter and CCCM Services to IDPs, Refugees & asylum seekers in Marib City, Marib District, and Harib

Safeguarding at HUMAN ACCESS is committed to the community members we work with and the beneficiaries we serve. As part of this commitment, HUMAN ACCESS has zero tolerance for violations of our Code of Conduct (Sexual Abuse of Beneficiaries and Community Members (PSEA), Child Safeguarding Policy, PSEA Misconduct Policy, Discrimination, Harassment Policy, and Anti-Fraud and Corruption).

Equal Employment Opportunity

HUMAN ACCESS is an equal-opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have a sustained global impact. 

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability, marital status, military veteran status or any other protected group in the locations where we work.

Overall Purpose:

providing information and reports, archiving and saving that data, carrying out all work related to the project according to the qualitative programs designed and competent, verifying the validity of the data given to it, following up the implementation of project activities in accordance with the procedures agreed upon with the funding entity, and proposing recommendations to remove weaknesses, obstacles and problems that appear during the implementation process .

Key Duties and Responsibilities:

  • Arranging a method for accurately collecting follow-up data and determining the method of collection, analysis and reporting on it
  • Contributes to the implementation of work and procedures aimed at organizing an information and statistical base to facilitate the completion of work
  • It classifies and indexes the archive of the data bank, and archives reports with files so that they are easy to refer to when needed - addressed and organized files.
  • Receive incoming information and present it to the project manager
  • Participate in the design, construction and modification of new systems and data collection and documentation tools.
  • Prepare and submit progress reports in the monthly/phased/final implementation to the Director of the Department to ensure the provision of ongoing services and avoid any delays and other obstacles that may hinder implementation at an early stage.
  • Work closely with relevant colleagues to ensure corrective action when necessary
  • Ensure that there is an accurate and clear system for saving and archiving all project reports and data .
  • Commitment to the working hours specified by the project management
  • Respect the rules and ethics of work and adhere to the code of professional conduct of the Association and the Commission
  • Perform any other tasks assigned to him by the project manager
  • Carrying out the tasks assigned to him within his position, which are not mentioned in this description.

Qualifications and experience

  • Bachelor of English language or related field.
  • Diploma in Secretarial and Reporting
  • Experience of at least three years in the same field

Skills and abilities

  • Skill in the art of dealing with others
  • Skill in using computers, data entry and archiving.
  • Knowledge in statistical analysis SPSS and Power BI
  • Ability to learn the job.
  • Ability to work under pressure at work.
  • Ability to complete work and give timely feedback.
  • Skills of using design programs
  • High communication skills
  • Fast printing skills
  • Cooperative and Team spirit

Other requirements

  1. Preparing to work full-time
  2. The applicant must not have been convicted of any previous convictions related to exploitation, abuse, sexual harassment, fraud, corruption or conflict of interest

How to apply for the job: