Human Access for Partnership and Development (HUMAN ACCESS) announces the following vacant position:

Position: Branch and Sector Accounts Specialist

Number of Vacancies: One

Location: Aden Governorate

Contract Duration: One year

Application Deadline: 12:00 PM, Tuesday, November 30, 2024

Job Description

Assist the Sector Accounts Manager in managing the financial operations of the sector and branches by issuing disbursement orders, preparing budgets, and recording daily entries in accordance with the approved financial system.

Duties and Responsibilities

  • Prepare daily disbursement vouchers (cash or check) for branch and sector accounts, stock disbursement and deposit vouchers, and conduct necessary stock reconciliations after verifying the accuracy of disbursement procedures and supporting documents in accordance with the association's financial regulations.
  • Follow up on the signing, preparation, and depositing of checks into branch accounts regularly.
  • Assist in preparing daily disbursement vouchers (cash or check) for branch accounts and quarterly orphan benefit payments.
  • Review messages related to educational, health, and social activity amounts and submit them to the department manager for approval.
  • Review financial clearances received from branches, respond promptly to any errors or notes, and record them.
  • Prepare and follow up on branch advances for disbursement and enter the related daily journal entries.
  • Notify branches of fund deposits via official messages from the sector.
  • Assist in preparing and submitting financial reports to internal and external stakeholders in coordination with the Financial Manager.
  • Document and archive all financial transactions.
  • Extract disbursement forms and process quarterly orphan payments
  • Monitor account statements from the head office monthly.
  • Prepare journal entry drafts for branch clearances and required adjustments.
  • Disburse urgent and seasonal orphan entitlements such as clothing and Eid gifts.
  • Prepare, record, and post journal entries for sector accounts.
  • Review staff clearances and follow up on advances.
  • Issue monthly employee loan installments, review salaries, overtime, and all granted allowances, and process their disbursement.
  • Create debit and credit notifications for entities with recorded balances.
  • Enter petty cash transactions and deposits into the system and prepare the general daily journal for the sector's cash box.
  • Sign various financial letters for branches related to advances.
  • Communicate with branches and respond to their queries and feedback.
  • Conduct quarterly and annual settlement of branch accounts.
  • Work on the “Abwab” system for the Orphans Sector.
  • Perform any other tasks related to the job as assigned.

Job Requirements

Qualifications and Experience

  • Bachelor’s degree in accounting or a related field.
  • Minimum of 3 years of experience in the same field.
  • Proficiency in both Arabic and English.

Skills and Abilities

  • Communication Skills: Ability to simplify financial concepts and explain them clearly; interact effectively with colleagues, clients, and auditors.
  • Technical Proficiency: Expertise in accounting programs like Microsoft Excel and advanced financial systems such as YemenSoft and Onyx.
  • Time Management: Organize financial tasks efficiently and ensure timely preparation and delivery of reports.
  • Financial Analysis: Accurately interpret financial data and make decisions based on clear numerical foundations.
  • Problem-Solving: Possess critical thinking skills to find effective solutions to complex financial issues.
  • Budgeting and Financial Planning: Design projected budgets and financial plans aligned with the institution’s goals.
  • Final Accounts Preparation: Ability to prepare balance sheets, income statements, and final financial reports accurately and efficiently.
  • Accounting Systems: Practical experience using electronic accounting systems like YemenSoft and Onyx.
  • Document Management: Store, organize, and retrieve financial documents efficiently according to approved systems.
  • Working Under Pressure: Capable of handling multiple tasks simultaneously with high efficiency and consistent quality.

Note:

Applicants who do not meet the minimum qualifications and requirements will be disqualified.

How to Apply

Click the link to fill out the application form.